American Rottweiler Club

ARC BOARD MOTIONS August 2008

09/02/08 - Motion to establish the President as the secondary person on the Membership account and the Futurity accounts. The primary person on the Membership account will be the Membership Chairperson. The primary person on the Futurity account will be the Futurity Chairperson. The President's role will be that of a non signatory administrator and who will ensure that the complete reporting process as outlined in SR C-5 are adhered too at all times.
MOTION: Ann Glynn SECOND: Janet Fletcher
APPROVE: DS GC AG JPG JS JF AGAINST: LC KS DID NOT VOTE: LL PASSED

09/03/08 - Motion to approve Stacie Fults and Diane Garnett as committee members of the ARC 2009 Top 20 event to be held at the 2009 ARC National.
MOTION: Janet Fletcher SECOND: Gwen Chaney
APPROVE: DS GC AG JPG LC JS JF KS DID NOT VOTE: LL PASSED

09/05/08 - Motion to approve an ARC sponsored Measurement Survey to be conducted by Steve Wolfson on December 13, 2008 for the Pocono Area Rottweiler Club.
MOTION: Deborah Shibley SECOND: Gwen Chaney
APPROVE: DS GC JS KS JPG LC JF LL AGAINST: AG PASSED

09/07/08 - Motion to clarify the Education Grant Fund Program – Until the Education Grant Fund reaches a beginning fiscal year balance of $3000 ($1500 from member donations and $1500 from the ARC General Funds) the ARC will advance $1500 to the fund at the beginning of the new fiscal year. The $1500 ARC advance shall be used prior to any member donations each fiscal year. Once the beginning fiscal year Education Grant Fund reaches a balance of $1500 from member donations, ARC advances will cease and the Fund shall be self perpetuating from member donations and interest earned. Should the fund drop below the $1500 beginning fiscal year balance from member donations, ARC shall resume the advancement from its General Funds as described herein until the level of member donations again reach the $1500 beginning fiscal year balance.
MOTION: Karen Sims SECOND: Jeff Shaver
APPROVE: DS GC KS AG JF JS LC JPG PASSED

09/08/08 - Motion to approve the attached minutes from the August 31, 2008 Board meeting of the American Rottweiler Club.
MOTION: Deborah Shibley SECOND: Gwen Chaney
APPROVE: DS GC AG JF JS JPG AGAINST: LC DID NOT VOTE: KS PASSED

09/11/08 - Motion to approve Marilyn Piusz as the interim ARC Treasurer to fill the vacancy until the next regular election of the Treasurer.
MOTION: Gwen Chaney SECOND: Ann Glynn

09/13/08 - Motion to table until September 25, 2008, the following motion: "09/11/08 - Motion to approve Marilyn Piusz as the interim ARC Treasurer to fill the vacancy until the next regular election of the Treasurer. Motion Gwen Chaney Second Ann Glynn"
MOTION: Karen Sims SECOND: Lester A. Cerana
APPROVE: JF LC KS DS JS AGAINST: GC AG JPG PASSED

09/13/08 - Motion: Membership Chair to release a copy of a filtered current membership list by state with name and phone numbers only and for the exclusive use of the ARC Disaster Committee with the sole purposes of welfare checks on Rottweilers and their owners, to be used in the following time frames pre ( evacuation advisory posted) , during and post disaster. Confidentiality Statement must be signed and returned to ARC Secretary upon receipt of files.
MOTION: Ann Glynn SECOND: Karen Sims
Unanimous PASSED

09/14/08 - Motion to approve the Sweepstakes Judging Application of Donnelle Richards.
MOTION: Deborah Shibley SECOND: Gwen Chaney
APPROVE: DS KS JS GC AG JF LC DID NOT VOTE: JPG PASSED

09/17/08 - Motion to approve Joel LaFave to restore the removed data from the Paws4Laws website. Cost not to exceed $200 and to be paid from the ARC BSL/ACL fund.
MOTION: Deborah Shibley SECOND: Jeff Shaver
Unanimous PASSED

09/19/08 - Motion: In order to continue to foster open communication, all correspondence and/or communication received by the ARC Board from ARC members or others posing questions to or comments about Board actions will be posted on the ARC website and published in the ARK. All other correspondence and/or communication to the Board will be posted on the website and/or in ARK at the Board's discretion. Notification of this policy will be made by way of an announcement in the ARK and on the ARC website homepage.
MOTION: Deborah Shibley SECOND: Ann Glynn
Unanimous PASSED

09/21/08 - Motion to approve 2 ARC sponsored sweepstakes to be held in conjunction with the Galvin KC shows the weekend prior to the ARC National as follows: April 25, 2009, judge Robin Stark and April 26, 2009 judge Donnelle Richards.
MOTION: Deborah Shibley SECOND: Gwen Chaney
Unanimous PASSED

09/22/08 - Motion: To clarify ARC By-Laws ARTICLE III, SECTION 4. Removal. The Secretary shall keep a voting record of each Board Member. Any Board Member who fails to vote on at least 75% of all Board issues submitted within a 6-month period shall be automatically removed from the Board. The Secretary shall also keep a record of all meetings attended by each Board Member. Any Board Member who is absent for 2 meetings within a 12-month period, unless excused by a majority of the Board, shall be automatically removed from office. Clarification is to establish guidance and understanding regarding voting and meeting attendance. REGARDING VOTING: When a member of the ARC board returns a completed ballot on a motion to the Secretary, that ballot, properly marked as “APPROVE”, “REJECT”, or “ABSTAIN” will be considered a “vote” with respect to the referenced by-law since participation in the voting process is apparent. With the exception of being counted as a “vote” in the voting process, a vote to abstain will have no impact on the results of the motion since the only ballots counted for pass or fail results are those marked to “APPROVE” or to “REJECT”. Further, when any Board Member is notified that they are near falling below the 75% vote requirement, that notice must be sent to all Members of the Board. REGARDING MEETING ATTENDANCE: In order for a Board member to be excused from a meeting by a majority of the Board as directed by the referenced by-law, the Board must discuss and vote whether or not to excuse. Therefore, during each Board Meeting the Secretary shall call for discussion and vote regarding excusal of any absent Board Member from that meeting.
MOTION: Lester A Cerana SECOND: Karen Sims
ARC PARLIMENTARIAN, CHRIS DICKEY, DETERMINED THAT THIS MOTION WOULD RESULT IN A CHANGE TO A BY-LAW IN A MANNER THAT WAS INCONSISTENT WITH THE PROPER METHOD FOR REVISING BY-LAWS. THIS MOTION WAS THEN RULED OUT OF ORDER BY PRESIDENT CHANEY AND NO VOTE TAKEN.

09/25/08 - Motion to approve Marilyn Piusz as the interim ARC Treasurer to fill the vacancy until the next regular election of the Treasurer.
MOTION: Gwen Chaney SECOND: Ann Glynn
APPROVE: DS GC AG JS PG JF AGAINST: LC KS PASSED

09/29/08 - Motion to remove Lynn Lopez, past Treasurer, from all of the American Rottweiler Club accounts at the Bank of America and to add Marilyn E. Piusz, newly appointed Treasurer (9/26/08), in her place. The American Rottweiler Club has 4 separate accounts at the Bank of America and those listed below will be authorized to sign: Business Advantage Checking 2186 (Main Account): Marilyn E. Piusz - Treasurer or Gwen Chaney - President. Business Interest Maximizer Savings 7673: Marilyn E. Piusz - Treasurer or Gwen Chaney – President. Certificate of Deposit (Junior) 2658: Marilyn E. Piusz - Treasurer or Gwen Chaney – President. Checking (Disaster Fund) 7011: Marilyn E. Piusz - Treasurer or Gwen Chaney - President or Lew Olson - Disaster Relief Committee Chairman. Only one signature is required and there will be no ATM and/or Check Cards issued on any of the above accounts.
MOTION: Deborah Shibley SECOND: Gwen Chaney
APPROVE: DS AG MP JF GC JPG JS AGAINST: LC KS PASSED